Shipping & Hazard Documentation
The purpose of this page is to outline our approach to preparing, managing, and maintaining accurate shipping & hazard documentation for chemical products. Proper documentation is essential to ensure regulatory compliance, safe transportation, and efficient customs clearance for domestic and international shipments.
Importance of Accurate Documentation
Shipping and hazard documentation plays a critical role in:
- Identifying chemical hazards during transport
- Ensuring compliance with international and local regulations
- Supporting emergency response and incident management
- Facilitating customs and regulatory inspections
- Reducing delays, penalties, and safety risks
All documentation is prepared with accuracy, consistency, and regulatory alignment.
Core Shipping Documents
Depending on the product classification, destination, and transport mode, shipments may be accompanied by the following documents:
- Commercial Invoice
- Packing List
- Bill of Lading / Air Waybill
- Export and Import Declarations
- Customs Clearance Documents
These documents provide essential shipment, consignee, and regulatory information.
Hazard Documentation
For regulated or hazardous chemical products, additional hazard-specific documentation is provided, including:
- Safety Data Sheets (SDS) compliant with GHS standards
- Dangerous Goods Declarations
- UN Numbers and Proper Shipping Names
- Hazard Class and Packing Group Identification
Hazard documentation ensures that all parties involved in transport are informed of potential risks and handling requirements.
Labeling & Marking Compliance
Documentation is supported by proper physical labeling and marking on packages and containers, including:
- Hazard pictograms and warning labels
- Handling instructions
- Orientation arrows where required
- Emergency contact information
Labels and markings are applied in accordance with applicable transport regulations.
Transport Mode Requirements
Documentation is prepared to meet the specific requirements of different transport modes, including:
- Air Transport (IATA Dangerous Goods Regulations)
- Sea Transport (IMDG Code)
- Road and Rail Transport (ADR/RID)
Each transport mode has unique documentation requirements, which are verified prior to shipment.
Documentation Review & Verification
All shipping and hazard documents undergo a review process to ensure:
- Accuracy and completeness
- Consistency with product classification
- Alignment with destination regulations
- Compliance with carrier and customs requirements
Verification reduces the risk of shipment delays, rejection, or non-compliance.
Record Keeping & Traceability
Documentation records are maintained to support traceability, audits, and regulatory inquiries. Record retention is conducted in accordance with applicable legal and operational requirements.
Buyer & Consignee Responsibilities
Buyers and consignees are responsible for reviewing shipping and hazard documentation and ensuring compliance with local laws, including import permits, licensing, and safe handling requirements upon receipt.
Continuous Compliance Monitoring
We continuously monitor regulatory changes related to chemical shipping and hazardous materials documentation. Documentation practices are updated to reflect changes in international standards and trade regulations.
Conclusion
Accurate shipping and hazard documentation is a critical component of safe and compliant chemical distribution. Through structured documentation controls and regulatory alignment, we support responsible transportation and global trade.